If your work requires you to coordinate a large number of projects, activities and tasks, you may find it more effective to group these items in special places other than calendars or daily to-do lists. Meetings and appointments should still be recorded on a calendar.
A master list can prove helpful to list your longer term activities, those which extend over anywhere from one week to several months. Your master list will allow you to consolidate your ideas in one source. You will then have a better overview of your workload, which in turn will help you prepare your daily work schedule.
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